How to check the number of licenses used and validate if the user access is counted against Full Access license or Employee Center license?
User with Administrator role can check the number of licenses in NetSuite by navigating to Setup > Company > View Billing Information > Billable Components tab.
The count for Current Provisioned Qty and Current Used Qty count are displayed for these 2 types of licenses:
- Full Access User
- Employee Center
To check users with login access in NetSuite, you need run an employee saved search.
1. Go to List > Search > Saved Searches > New.
2. Select Search Type = Employee
3. Under Criteria Tab, add the field:
Login Access = Yes
4. Under Results Tab, add the following fields:
Name
Role
5. Click ‘Save & Run’.
6. Export the saved search result to Excel
The results displayed the list of users/employees with access however you need to identify if the user access is counted against Full Access User license or Employee Center license.
User Access is counted against Full Access license type if:
- If the user has Administrator role or custom role (non-employee custom role) assigned
- Has both Administrator role or custom role (non-employee custom role) and an Employee Center role
User Access is counted against Employee Center license type if:
- If user only has the Employee Center role assigned
**Please take note that this workaround this workaround may not be applicable for accounts with several licenses (over 100 users). A more complex report is needed for accounts with a large number of licenses.**
Last Update: June 29, 2017